Convert Purchase Orders to Excel — No Manual SKU Entry
Extract SKUs, quantities, unit costs, and totals from PDF purchase orders into clean spreadsheets.
- Works with multi-page and mixed layout POs
- Built for ecommerce, wholesale, manufacturing
- Batch process POs from multiple suppliers
Extract supplier, PO #, SKUs, quantities, unit costs & line totals automatically.
Get PO line items into Excel without retyping
SendItSheets turns supplier purchase orders into structured tables you can sort, filter, and import into your systems.
Capture SKUs, quantities, and unit prices
Everything you normally retype from a PDF purchase order, such as SKU, description, quantity, unit price, and line total, is extracted into rows and columns.
Works across suppliers and layouts
From simple one page POs to complex multi page templates, SendItSheets adapts to different supplier formats and table structures.
Multi page POs handled cleanly
Line items that span multiple pages are merged into a single continuous table, so you do not have to stitch them together in Excel by hand.
Great for ecommerce and wholesale
Track cost of goods, units ordered, and supplier spend across all purchase orders, even when they come in mixed formats.
Perfect for inventory and planning
Use your extracted PO data to reconcile incoming stock, forecast reorders, and match supplier invoices against the original orders.
Export as Excel or CSV
Download your PO line items as XLSX or CSV and plug them into your inventory tool, ERP, or internal planning sheets.
How to convert a purchase order PDF to Excel
A simple workflow designed around how purchasing, operations, and inventory teams already work.
1. Upload your purchase order PDFs
Drag in POs from your suppliers, such as downloaded portal POs, emailed PDFs, or scanned copies of paper orders.
2. SendItSheets detects line items
Tables are identified and converted into rows of structured data, with SKUs, quantities, and pricing preserved.
3. Review, export, and plug into your workflow
Download Excel or CSV and feed it into your planning sheets, ERP, or inventory system. Use the same export month after month.
Built for questions like how many, from who, and at what cost
Instead of paging through PDFs and retyping every SKU into a spreadsheet just to answer basic questions, you upload once and get a full itemized table back.
Common use cases:
- Reconciling supplier invoices against POs
- Tracking unit costs for cost of goods calculations
- Planning inbound inventory and restocks
- Analyzing supplier spend across categories
Manual PO entry vs generic tools vs SendItSheets
See how a dedicated purchase order to Excel workflow compares to copy paste and basic converters.
| Method | Speed | Line item accuracy | Multi page POs | SKU and cost tracking |
|---|---|---|---|---|
| Manual copy paste | ✗ Slowest | ~ Depends on fatigue | ✗ Easy to miss items | ~ Only if you build your own sheet |
| Generic PDF converters | ✓ Fast | ✗ Broken columns and misaligned cells | ✗ Pages often split into separate tables | ✗ No real PO context |
| Desktop OCR tools | ~ Ok with templates | ~ Setup required per supplier | ~ Works, but fiddly | ~ Extra steps for SKU tracking |
| SendItSheets | ✓ Fast and cloud based | ✓ Line items preserved as rows | ✓ Multi page POs combined | ✓ Supplier, SKU, quantity, and cost in one export |
Why purchase orders are harder than simple tables
On the surface, purchase orders look like simple tables. In practice, each supplier has a different template, header structure, and way of showing totals, discounts, and shipping costs.
Some POs put discounts on their own lines, others embed them into descriptions. Many layouts use multi line item descriptions or merge cells across columns. That variability makes traditional copy paste workflows fragile and slow.
SendItSheets is tuned for purchase order style documents. It looks for patterns like SKU, description, quantity, unit cost, and line total, then converts those into clean rows you can filter and analyze.
Who benefits the most from PO to Excel automation
Whether you are a solo operator or part of a growing operations team, PO extraction pays off when:
- Ecommerce and marketplace sellers want to track supplier costs, units ordered, and margins at the SKU level.
- Wholesale and distributors need better visibility into supplier spend and inbound inventory.
- Manufacturing and production teams reconcile material POs against inventory and production runs.
- Finance and operations teams want one clean source of truth for what was ordered, at what quantity, and at what price.
If you currently scroll through POs and type line items by hand into a spreadsheet just to get basic reporting, SendItSheets replaces that step entirely.
Security and data handling
Purchase orders often contain supplier details, pricing, and internal reference numbers. SendItSheets is built with that sensitivity in mind:
- Uploads are encrypted in transit and at rest.
- You control how long extracted files are retained and can choose to delete them.
- Your data is never sold or used for advertising.
- Access is limited to you and any teammates you explicitly invite.
If your team has specific questions about retention policies or access controls, we can walk you through options that fit your workflow.
Purchase order to Excel - common questions
Answers to the questions purchasing and operations teams ask most often.
Stop retyping purchase order line items into Excel
Upload your next batch of POs and see how much faster purchasing, inventory, and operations move when line items are already in your spreadsheet.
Convert my purchase orders